Introduction
At Kimly Construction Private Limited (“Kimly”), we respect the privacy and confidentiality of personal data and we are committed to protecting your privacy and safeguarding your personal data.
We have implemented policies and practices to safeguard the collection, use, disclosure, storage of personal data provided to us.
How We Collect Your Personal Data
We collect your personal data in the following ways:
- When you provide feedback to us on our quality of service and/or your user experience
- When you provide your personal information relating to the sale, license, rent or lease transaction of properties built by us
- When you visit our websites and leave behind your contact information
- When you communicate with us via emails or written correspondences
- When you submit your CV and job application form to us in response to our recruitment advertisements in newspapers and websites, or at roadshows or job fairs
- When you submit your CV to recruitment firms or job portals, which are in turn forwarded to or retrieved by us
- When you respond and attend to our events and/or campaign invitations
- For tax filing preparations
- Processing of credit notes and processing refunds
- Collection of fees, charges, and expenses for services provided
- Billing, accounting, auditing and the maintenance of proper book-keeping of Kimly’s operations
- Fulfilling any other reasonable purpose which may, in the ultimate discretion of Kimly, be necessary.
Types of Personal Data We Collect About You
The types of personal data we collect about you may include:
- Your personal contact information (name, address, e-mail address, mobile phone)
- Your personal government-issued identification document numbers (NRIC/FIN/Work Pass, Birth Certificate and Passport numbers, Biometrics); only when required under the law or necessary to accurately establish or verify your identity to a high degree of fidelity
- Job applicant’s personal details (name, nationality, marital status, languages spoken or written)
- Job applicant’s professional and work experience (job title, employment history, curriculum vitae)
How We Use Your Personal Data
We use the personal data we have collected about you for one or more of the following purposes:
- Customer care and account management
- Communicate with enquirers
- Notify you about our services, special events and programs
- Respond to enquiries, update requests and feedback on user experience
- Monitor the movement of visitors to our physical premises for safety and/or security purposes
- Assess competency and fitness of workers in compliance with work safety regulations
- Process property related transactions and provide services for property and facilities management
- Process job applications, recruitment and selection
- Carry out parties obligations arising from any contracts entered into between you and us
- Comply with legal obligations and regulatory requirements
Who We Disclose Your Personal Data To
We disclose some of the personal data we have collected about you to the following parties or organizations outside Kimly:
- Regulatory Authorities e.g. SLA, BCA, HDB, SPF
- Property Developers
- External advisors and consultants e.g. auditors, lawyers, architects, professional engineers, and other building and construction consultants
- Insurance Companies
- IT/Technical Support, IT Service Providers
- Webhosting Companies, Cloud Service Providers
- Banks, Payment card processing companies
- Recruitment Agencies / Head hunters
- Commercial Service and Training Providers
- Other government agencies (e.g. MOM, MOH)
We will use our best endeavor’s to ensure that your personal data is protected by such third parties.
How We Manage the Collection, Use and Disclosure of Your Personal Data
To the fullest extent required by the PDPA, before we collect, use or disclose your personal data, we will notify you of the purpose why we are doing so. We will next obtain written confirmation from you on your expressed consent. As far as possible, we will not collect more personal data than necessary for the stated purpose.
Under certain circumstances, we may assume deemed consent from you when you voluntarily provide your personal data for the stated purpose, e.g. when you provide personal data in a security related matter.
- Third-Party Consent
If you do a transaction with us on behalf of another individual, you must first obtain consent from that individual in order for us to collect, use or disclose his/her personal data.
How You Can Limit Processing of Personal Data
- Withdrawal of Consent
If you wish to withdraw consent, you should give us reasonable advance notice. You have to be aware, though, of the likely consequences of your withdrawal of consent, e.g. without your personal contact information we may not be able to inform you of future services offered by Kimly or our clients.
Your request for withdrawal of consent can take the form of an email or letter to us.
How You Can Access and Make Correction to Your Personal Data
You may write in to us, based on reasonable grounds, to find out how we have been using or disclosing your personal data. We are obligated under the PDPA to allow you access to your personal data of the past one year, and to make any correction if there is any error or omission. Before we accede to your request, we may need to verify your identity by checking your NRIC or other legal identification document.
We will endeavor to fulfill your request within 30 days, with an estimate of the fee for processing the request, if applicable. If we are not able to do so within 30 days, we will notify you of the additional time required.
How We Ensure the Accuracy of Your Personal Data
We will take reasonable precautions and verification checks to ensure that the personal data we have collected from you is reasonably accurate, complete and up-to-date. From time to time, we may do a verification exercise with you to update us on any changes to your personal data.
How We Protect Your Personal Data
We will take the necessary security arrangements to protect your personal data that is in our possession to prevent unauthorized access, use, disclosure, or similar risks. We will take reasonable and appropriate measures to maintain the confidentiality and integrity of your personal data, and will only share your data with authorised persons on a ‘need to know’ basis.
External Data Intermediaries who process and maintain your personal data on our behalf will be bound by contractual information security arrangements we have with them.
How We Retain Your Personal Data
We will not retain any of your personal data under our charge when it is no longer necessary for any business or legal purposes. Based on our Document Retention Policy, we will ensure that your personal data that are no longer needed by us will be destroyed or disposed of in a secure manner.
How We Transfer Your Personal Data
If there is a need for us to transfer your personal data to another country, we will ensure that the standard of data protection in the recipient country is comparable to that of Singapore’s PDPA. If this is not so, we will enter into a contractual agreement with the receiving party to accord similar levels of data protection as that in Singapore.
Compliance with Laws
Where required to do so by law, we will disclose personal data about you to the relevant authorities or to law enforcement agencies.
Links to Other Sites
Our website may contain links to other websites that are not operated by us. If you click on a third party link, you will be directed to that third party’s website. It is important that you review the Privacy Policy of every site you visit. We have no control over, and are unable to assume any responsibility for, the content, privacy policies or practices of any third party sites or services.
Changes to this Data Protection Policy
We may update our Data Protection Policy from time to time. We will notify you of any changes by posting the policy on this page. Please revisit this page periodically for any changes. Changes to this Policy are effective when they are posted on this page.
Contacting Us
If you have any questions, feedback or complaint relating to how we collect, use, disclose and store personal data, you may contact Kimly’s Data Protection Officer.
Any query or complaint should include, at least, the following details:
- Your full name and contact information
- A brief description of your query or complaint